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Records Services
Welcome to Records Services
Records Services activities concern all inactive records covering Smith County’s District and County Courts and other select documentation regarding and preserving the precious history and heritage of Smith County and its people. Actions involving the receipt, storage, retrieval, use, and disposition of the records are done according to State law and the rules of the State Library and Archives Commission.

This pertains directly to the statutory authority of Government Code: Chapter 441, subchapter L; 441.225(b); 441.185, and State Agency Bulletin #4 of September 2007. The counties of Texas are legally responsible for retaining and preserving their permanent and historical records.
Important Links
Judicial Search
Commissioners Court
County Clerk
District Clerk
Justice of the Peace
RSD Disaster Recovery Plan
Under the legal purview of the Commissioners Court, service is provided to all residents of Smith County and any others wishing to access the records properly consistent with maintaining the requisite security of the documentation. All efforts are aimed toward striving for excellence .

Records management can be defined as a field of management responsible for both the efficient and systematic administration and control of the creation, receipt, maintenance, utilization, protection, and disposition of records, regardless of the recording medium involved.
Included within this understanding are processes for capturing and maintaining records as evidence of and information about business activities and transactions. Organized control is then definitely involved over the information used in executive problem-solving and decision-making activities concerning the intelligent use of a systematic and scientific approach to business records management, public or private.
There is a rational concern for all records required for the proper continuance of government and business operations at costs consistent with the related services involved; this is so that needless records will not be created and useful ones will be available, when needed, by an institution. In short, the basic effort is to get the right data/information/record to the right person at the right time and at a reasonable cost. This is part of the management of a viable program, with its systems and subsystems in place, for the support of institutional records work covering the entire lifecycle of a record from its initial creation to its final disposition or complete destruction.

Records are best seen as within the inclusive scope and context of records and information resources management where information, in any records medium, is thought of as an important resource equal to human, plant, equipment, and assets held by any institution, public or private.
Click here to download a copy of the Records Management Policy for Smith County
Cotton Belt Building
1517 West Front Street
Tyler, Texas 75702

Office Hours:
8:00 a.m. - 12:00 p.m. (noon)
1:00 p.m. - 5:00 p.m.
M - F

Phone - (903) 590-2960
Fax - (903) 590-2965


Staff
Joe Settanni Director of Records Services
Sandra Lyles Assistant Director
Keith Buckner Records File Clerk
 
Mission Statement:
The Smith County Records Department delights in actively assisting all customers and the general public, by providing professional access to the deposited records, through trying to yield the best possible service.

Activities are directly aligned with the ongoing purposes of the Commissioners Court and for properly enhancing all efforts to effectively and efficiently meet the many important needs of County departments seeking records management guidance, assistance, or advice.

RSD Core Values

The professional records management (RM) values the RSD holds properly form the foundation on which it performs work and conducts itself. Even in an ever-changing world, going far into the 21st century, core values still ought to be a rational and requisite constant. Core values, as a consequence, are not merely descriptions of the work accomplished or the strategies employed to accomplish the RSD’s mission; substantial and substantive achievement is to be obtained.

The values being demonstrated, by the work done, do then underlie the efforts made, how they interact with each other, and which strategies are deliberately employed to fulfill the RSD’s mission. The core values are the basic elements of how the RSD goes about its work; in addition, they are the practices, used every day in everything that needs to be achieved for improved RM for Smith County, which ought to make a critical and enduring difference for this local government.

Core values for this department, therefore, importantly encompass the following: rendering of the best service possible to County agencies involved with or seeking its RM services, maintaining professional standards of ethics and conduct for working with internal (agencies/departments) and for external customers, and taking pride in accomplishing the needful tasks assigned, duties acknowledged, and responsibilities upheld, for having a positive impact and lasting impression, in fulfillment of its ongoing and appropriate RM endeavor.

RSD Core Competencies

The RSD’s areas of greatest expertise concern Records Center operations in terms of servicing County agencies and providing all related RM advice for better managing records and information resources. Those strategically important capabilities are, dedicatedly, central to fulfilling the RSD’s mission and for providing the advantage in having such services for Smith County. These core competencies should be viewed, therefore, as frequently challenging this agency to ever improve its public services and provide a sustainable RM-oriented benefit expressed toward all the work performed.

RSD Vision Statement

Core values and competencies, however, ought to be based upon an explicit vision. The RSD seeks to meet the challenges of 21st century RM needs, opportunities, and possibilities geared toward its being a department primarily focused upon servicing other County units of government, though never to the neglect of the general public, its customers, and other interested parties.

Through such affirmatively attempted RM leadership, as is thus provided by the RSD, it will demonstrate empirical efforts that highlight directly how this department can try to be a progressive institution, as to then rightly staying in proper touch with all aspects of modern records technology, RM best practices, and cognate standards. This is the RSD’s way and means of adhering to positive allegiance toward the Smith County motto: “Striving for Excellence.”

District (Felony)
7th District Court Judge Kerry Russell
114th District Court Judge Cristi Kennedy
241st District Court Judge Jack Skeen
321st District Court Judge Carole Clark
County (Misdemeanor)
County Court at Law Judge Thomas Dunn
County Court at Law #2 Judge Randall Rogers
County Court at Law #3 Judge Floyd Getz (Juvenile Judge)
County Court (Probate, Guardianship, and Mental Health cases)
County Court Judge Joel Baker
Local Government Retention Schedules
v Records Management Publications

Texas State Library and Archives Commission

The following links to Records Management Publications for Local Governments has been provided by the Records Services Department of Smith County.

If you cannot find what you are looking for, please contact the Records Services Department at (903) 590-2960

For a complete listing of Local Retention Schedules, go to Records Management Publications - Texas State Library and Archives Commission

Smith County Texas
100 N. Broadway Tyler, Texas
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phone 1.903.590.2600 | email comments@smith-county.com