Welcome to Smith County! We hope this information will help your organization become acquainted with Smith County, our policies and procedures on how to do business.
Bidding is the process by which competitive pricing is obtained. Bids can be via telephone, facsimile machine, informal written quotations, or formal sealed bids. The determination of which procedure is utilized for each request under $50,000 is made by the buying staff in accordance with the policies and procedures established by the Purchasing Director and approved by the Smith County Commissioners Court. All expenditures in excess of $50,000 must be handled by the formal sealed bid process in accordance with the State of Texas; County Purchasing Act. See Texas Local Government Code 262 and Smith County Purchasing Policies and Procedures. (link our manual again here)
Smith County advertises bids in the local newspaper and on the County’s website.
Formal sealed bids are opened in the Purchasing Conference Room unless otherwise stated in the bid specifications. Vendors are encouraged to attend all bid openings.
Contracts resulting from the formal sealed bid process are awarded only by the Smith Commissioners Court during their regularly scheduled meetings.