March 21, 2019
Our Official Public Records Dept. will return to "business as usual" effective Wednesday the 27th at 8:00 a.m. in the lower level. Until that time we will continue to serve you on the 3rd floor.
Monday March 18, 2019
Due to a flood in the basement of the Annex , we will be receiving Land Records for recording on the third floor of the Annex through Friday, March 22nd. Books will not be available at this time as the basement is not accessible. We will be processing E-Recordings, receiving over-the-counter filings, and making copies from within the Granicus system. To gain access to our system go to the blue "Official Public Records" hyperlink below. Please give us a call if you have any questions.
Please contact us by phone OR check out our website at Smith-County.com/government/County Clerk for any updates on the reopening of our Official Public Records Department.
Karen Phillips, County Clerk
Dawn Colclasure, Chief Deputy
Thank You for your patience.
Karen Phillips, County Clerk
SMITH COUNTY VITAL STATISTICS OFFICE RECEIVES
5 STAR EXEMPLARY AWARD!! Learn More
SMITH COUNTY OFFICIAL PUBLIC RECORD'S OFFICE RECEIVES
MODEL DIGITAL GOVERNMENT LEADERSHIP AWARD!! Learn More
County Clerk Karen Phillips
The County Clerk serves as record keeper for all official public records, which includes Real Property, Vital Statistics, Civil, Probate and Criminal Misdemeanor records. The Clerk's office is also responsible for recording all documents for County Court, Commissioners Court, and the three County Courts-at-Law. The County Clerk is the Local Registrar for Smith County, providing Birth and Death Records when the event occurred outside the city limits of Tyler.
- Professional Conduct
- Concern for Others
- Excellence in Service
- Positive Attitude
- Honesty and Integrity
In "Striving for Excellence" in everything we do, this office has set our standards high with an emphasis on:
200 E. Ferguson, Suite 300
Tyler, Texas 75702
Basement (Lower Level): Official Public Records, Assumed Names and Cattle Brands
Third Floor: Criminal Misdemeanor, Civil, Probate, Bookkeeping, Commissioner's Court and Vital Statistics
Office Hours: 8:00 a.m. - 4:45 p.m. Monday - Friday *
*Office hours changed to allow time for deputy clerks to close and reconcile their registers.
If our office can be of assistance please call 903-590- 4670.
Click here to view Smith County's 2019 holiday schedule.
Additional Links provided for your information:
- Judicial Search
- Official Public Records
- Request to Redact Social Security Number
- Appointments and Fees Report
|Chief Deputy Clerk||(903) 590-4671|
|Civil Division||(903) 590-4673|
|Commissioner's Court Records||(903) 590-4679|
|Criminal Division||(903) 590-4681|
|Probate Division||(903) 590-4677|
|Official Public Records||(903) 590-4692|
|Vital Statistics||(903) 590-4698|
The Civil Department records information on all civil cases filed in the County Courts-at-Law. The Clerk's responsibilities include receiving the filings for civil cases, preparing notices and citations, and maintaining records associated with the cases including debt, breach of contract, garnishments, temporary restraining orders, injunctions, automotive/personal injury cases and eminent domain cases, as well as related post-judgment actions.
The Commissioner's Court clerk serves the court during each of its terms, recording the proceedings of each. The clerk attends all meetings, taking the minutes of all actions, indexes and records the minutes, and keeps the official commissioners court seal for use in authenticating official acts of the court. FAQ's of Commissioner's Court.
The Criminal Department records information on all misdemeanor and some felony offenses. It also provides administrative support to the county courts through the issuance of warrants, summons, subpoenas, commitments, etc.
The Probate Department keeps records for the County Court. The office issues citations, notices, letters of testamentary, letters of guardianship, letters of administration and other documents as required by law or requested by customers. The Probate Court hears cases concerning the probation of wills, administration of estates, mental health commitments and guardianships.
Official Public Records
The Official Public Records division preserves all documents pertaining to real property records. This includes deeds, tax liens, affidavits, leases, etc. This department also records Cattle Brands, and Assumed Name records. All Land Records and Assumed Names will be filed on the basement (lower level) of the Annex Building, located at 200 E. Ferguson.
The Vital Statistics Department issues and maintains Marriage licenses and records Military Discharge records. This department is also a local registrar for Birth certificates, and Death records The County Clerk’s Office is designated as a Remote Birth Access Site that is linked to Department of State Health Services/Texas Vital Statistics Birth Database. This allows you to get a birth certificate from where you live, instead of being limited to the state office or the vital records office in the county where the birth took place.
Customer Service Survey
The goal of the County Clerk’s staff is to provide exceptional customer service, and we are committed to exceeding your expectations. Your comments, suggestions, and requests are always welcome. In an effort to help us continually improve our services please take a moment to share your thoughts with us.
Note: This is not a Public Information Request form. To request information regarding documents filed with the County Clerk please return to the main page, go to "I Want To", "Request", "Documents Under Public Information Request".