County Clerk

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County Clerk Karen Phillips


    The County Clerk serves as record keeper for all official public records, which includes Real Property, Vital Statistics, Civil, Probate and Criminal Misdemeanor records. The Clerk's office is also responsible for recording all documents for County Court, Commissioners Court, and the three County Courts-at-Law. The County Clerk is the Local Registrar for Smith County, providing Birth and Death Records when the event occurred outside the city limits of Tyler.
    In "Striving for Excellence" in everything we do, this office has set our standards high with an emphasis on: 
    • Professional Conduct
    • Concern for Others
    • Excellence in Service
    • Positive Attitude
    • Honesty and Integrity


200 E. Ferguson, Suite 300
Tyler, Texas 75702

Basement (Lower Level):
Official Public Records, Assumed Names and Cattle Brands
Third Floor: Criminal Misdemeanor, Civil, Probate, Bookkeeping, Commissioner's Court and Vital Statistics

Office Hours: 8:00 a.m. - 4:45 p.m. Monday - Friday *
*Office hours changed to allow time for deputy clerks to close and reconcile their registers.

If our office can be of assistance in any way please call 903-590-4670.


COUNTY CLERK HOLIDAY HOURS: Closed @ 12:00 pm Wednesday, Nov. 21, and Nov. 22-23 for Thanksgiving. Closed December 24 & 25 for Christmas. Closed January 1, 2019 for New Year's Day.

Additional Links provided for your information:


Chief Deputy Clerk (903) 590-4671
Bookkeeping (903) 590-4693
Civil Division (903) 590-4673
Commissioner's Court Records (903) 590-4679 
Criminal Division (903) 590-4681
Probate Division (903) 590-4677
Real Property Records Room (903) 590-4692
Vital Statistics (903) 590-4698



The Civil Department records information on all civil cases filed in the County Courts-at-Law. The Clerk's responsibilities include receiving the filings for civil cases, preparing notices and citations, and maintaining records associated with the cases including debt, breach of contract, garnishments, temporary restraining orders, injunctions, automotive/personal injury cases and eminent domain cases, as well as related post-judgment actions.

Commissioners Court

The Commissioner's Court clerk serves the court during each of its terms, recording the proceedings of each. The clerk attends all meetings, taking the minutes of all actions, indexes and records the minutes, and keeps the official commissioners court seal for use in authenticating official acts of the court.

Criminal Misdemeanor

The Criminal Department records information on all misdemeanor and some felony offenses. It also provides administrative support to the county courts through the issuance of warrants, summons, subpoenas, commitments, etc.


The Probate Department keeps records for the County Court. The office issues citations, notices, letters of testamentary, letters of guardianship, letters of administration and other documents as required by law or requested by customers. The Probate Court hears cases concerning the probation of wills, administration of estates, mental health commitments and guardianships.

Official Public Records

The Official Public Records division preserves all documents pertaining to real property records. This includes deeds, tax liens, affidavits, leases, etc. This department also records Cattle Brands, and Assumed Name records. All Land Records and Assumed Names will be filed on the basement (lower level) of the Annex Building, located at 200 E. Ferguson.

Vital Statistics

The Vital Statistics Department issues and maintains Marriage licenses and records Military Discharge records. This department is also a local registrar for Birth certificates, and Death records The County Clerk’s Office is designated as a Remote Birth Access Site that is linked to Department of State Health Services/Texas Vital Statistics Birth Database. This allows you to get a birth certificate from where you live, instead of being limited to the state office or the vital records office in the county where the birth took place.

Customer Service Survey

The goal of the County Clerk’s staff is to provide exceptional customer service, and we are committed to exceeding your expectations. Your comments, suggestions, and requests are always welcome. In an effort to help us continually improve our services please take a moment to share your thoughts with us.

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